GDPR Deletion

KB081 - Guide to permanently "shredding" images held within Volume and Volumeremote

New feature introduced in v5.6.4.0

All machines must be upgraded to version 5.6.4 in order to use the Shredding option without issues.

STAGE 1

To shred all boxes held within a specific tab

1-Click on tab (e.g tab A)

2-Mark for shredding

3-Add Comment

All boxes show that they have been added to the shredding queue.

Content of box now reflects the change:

To shred all boxes held within a specific row (e.g Y)

1-Click on row title (e.g Y)

2-Mark for shredding

3-Add Comment

All boxes show that they have been added to the shredding queue.

Content of new box now reflects the change:

To shred specific images in a box

1-Right click on images (e.g Word Document)

2-Mark for shredding

3-Add Comment

4-Save

Content of the box now reflects the change

STAGE 2

To permanently delete images held in the shredding queue

Go to the GDPR Shredding Report, held within Reports.

Review the entries in the list and select entries recorded.

Either shred,

Or revert:

PERMISSIONS

1 - Enables User to mark images for shredding

2 - Enables user to shred images

3 - Enables User to shred images irrespective of the cabinet they have originated from. The images may have been held within a cabinet to which this user does not have day/day access.

Note: In order for a User to “Mark items for shredding” the password must be at least 5 characters, cannot match the User Name and cannot be Password.