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Volume, our ‘local’ document management software (DMS) solution is installed and hosted within your own environment, allowing you complete control over all aspects of its storage and use.
Alternatively, if you’d prefer a cloud backup alternative, find out about Papercloud.
Make an enquiry about our office-based DMS
Use the icons below to scroll through and learn about the benefits of our document storage solution.
Volume features full OCR and text search capabilities, meaning it can automatically identify words, phrases, policy numbers and dates across numerous electronic file formats such as JPEGS, PDFs, Word & Excel. This allows you to make searches quickly and easily, regardless of the applications you're using.
‘How To’ training video links are available from all screens, linking to either short informative training videos lasting a couple of minutes, or Knowledgebase documents with easy-to-follow picture guides.
At Watermark Technologies, we offer exclusive discounted rates for our national scanning bureau clients, where you can choose from our scan-on-demand and data storage services depending on your needs. We can also provide a range of financing options to assist with your transition towards paperless office solutions.
We can import documents from almost any data source, as our experienced team is used to working with existing and defunct systems. These include document management software, data stores, online data repositories (Amazon, for example), Windows folders and Outlook. Our expert software technicians make the transfer to our secure document management system quick and easy, with test imports available free of charge.
GDPR compliance is a legal requirement for all businesses in the UK, making it important to have a data storage system that is fully compliant with the regulations. Volume complies with these rules, allowing information to be safely stored or permanently removed with ease. For further information on how the legislation impacts businesses, you can visit our GDPR page.
Volume’s system audits will keep track of what users do with documents, including where they are moved, the changes made, and the versions updated. Each audit will include hyperlinks directly to the documents that have been changed, making it easier to keep updated on any adjustments.
With an enterprise document management system such as Volume, you can keep files clear, concise and consistent. This system is equipped with box templates, allowing you to ensure your documents are stored for easy access. It can also restrict the behaviour of any users, so you always know where things are.
With the Volume secure document storage system, you can automatically capture and store emails, Word and Excel files. Additionally, you can capture mail merge documents as they are generated in Word and stored automatically, and even hold all Word and Excel amendments using automated change control. All this, without the need to index.
There are two costs involved: an initial capital cost to install, train and set up the system, and a monthly user license fee, based on concurrent connections to the database. Choosing Volume is an affordable way to manage documents and make the shift from paper-based solutions.
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Yes. This can be done either via a USB (memory stick); where you can make a read-only copy of selected client files to take away with you, or via the web portal; which provides real-time, live access to data (an internet connection is required).
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Yes – we have scanning bureaus to cope with any size of archive scanning requirements.
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As our product name suggests (Volume), there is no limit to the amount of data the system can hold. One terabyte (TB) of scanned data is equal to approximately 1,500 four-drawer filing cabinets. The data access speed for this database is still very quick, simplifying document management for small businesses and large companies alike.
Want to chat? Contact us using our contact form here.
Yes – all actions taken in the software are audited and tracked by the user’s login details and all data is stored inside the database, not held in Windows files. For data hosted outside the office, we conform to the internationally recognised standard for information security management; ISO27001.
Want to chat? Contact us using our contact form here.
