Volume, our ‘local’ document management software (DMS) solution is installed and hosted within your own environment, allowing you complete control over all aspects of its storage and use.
Alternatively, if you’d prefer a cloud-based option, find out about Papercloud.Make an enquiry about our office-based DMS
Use the icons below to scroll through and learn about the benefits of our document storage solution.
With full OCR and text search capabilities, Volume automatically identifies words, phrases, policy numbers, dates, etc. within document images (TIFFs & JPEGs), PDFs, Word, Excel, emails and most electronic file formats; making searches quick and easy.
We have long standing relationships with national scanning bureaus, offering a discounted client rate. Scan-on-demand and storage services are available, with financing if required, helping to make the transition to a paperless’ office solution easier.
With many years of experience, we can import documents from almost any data source. These include existing and defunct document management systems, data stores, on-line data repositories (Amazon for example), Windows folders and Outlook. Our expert software technicians make the transfer quick and easy, with test imports available free of charge.
Visit our GDPR page for more information about this new legislation.
System audits monitor user actions, document tracking and movement, page tracking and document change/version control. All levels of audits contain hyperlinks directly to the document in question.
Keep files clear, concise and consistent. Restrict the user’s behaviour, so you always know where things are.
Automatically capture and store emails, Word and Excel files. Capture mail merge documents as they are generated in Word and store automatically. Hold all Word and Excel amendments using automated change control. All this without the need to index.
There are two costs involved: an initial capital cost to install, train and set-up the system and a monthly user license fee, based on concurrent connections to the database – the affordable way to manage documents and make the shift from paper-based solutions.
Yes. This can be done either via a USB (memory stick); where you can make a read-only copy of selected client files to take away with you, or via the web portal; which provides real-time, live access to data (an internet connection is required).
Yes – we have scanning bureaus to cope with any size of archive scanning requirements.
As our product name suggests (Volume), there is no limit to the amount of data the system can hold. One terabyte (TB) of scanned data is equal to approximately 1,500 four-drawer filing cabinets. The data access speed for this database is still very quick.
There are two options available, both of which are free of charge:
The first option is to use the database ‘Dump’ option found in the system setup. This will produce a series of folders, one for each file/client containing all their documents in whatever format they were originally stored in, such as TIFF, JPEG, Word, Excel, PDF, Emails, etc.
Yes – all actions taken in the software are audited and tracked by the user’s login details and all data is stored inside the database, not held in Windows files. For data hosted outside the office, we conform to the internationally recognised standard for information security management; ISO27001.