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If you run a business that deals with an abundance of documents containing sensitive information and secure client details, along with other internal documents, then ensuring you have secure document storage is vital. From remaining GDPR compliant to keeping files organised, our secure document management software, Volume, provides the ideal solution for your business.
Keep reading as we discuss some of the core features that Volume offers your small business and why these are beneficial.
Meaning Optical Character Recognition, OCR is a technology that can search through the text of a scanned image or document. As such, it allows you to find specific words and phrases within original documents - whether their format is JPEG, PDF, Word or Excel.
The benefit of this for your business is that it allows you to make quick and easy searches for information (i.e. words, policy numbers and dates), regardless of the applications that you're using. We discuss OCR in more detail in our brief guide to OCR searching, if you’d like to learn more.
Tracking and auditing offers you complete visibility on full document history by document and user.
The system audits provide comprehensive tracking of user interactions with documents, including movement, changes made and version updates. Each audit also contains direct links to the modified documents for easy access to the latest changes, so that you’re always updated.
By providing a centralised platform, Volume ensures that documents are organised within a clear and consistent structure. Its innovative box templates streamline storage, making it effortless to locate files precisely when needed.
Moreover, Volume's robust user access controls add an extra layer of security and accountability, granting administrators control over permissions and visibility. This not only safeguards sensitive information, but also maintains a clear audit trail of document interactions.
Here at Watermark Technologies, we pride ourselves on offering secure solutions when it comes to document management for small businesses. If you think Volume, our software-based system, could benefit your organisation, then be sure to get in touch with us today to enquire. Rest assured that we’re also committed to offering comprehensive ongoing support to all our customers.
