Volume – office-based document management software

Allowing internal control over all aspects of data storage and maintenance

Volume, our ‘local’ document management software (DMS) solution is installed and hosted within your own environment, allowing you complete control over all aspects of its storage and use.

How Volume can transform your business

Use the icons below to scroll through and learn about the benefits of our document storage solution.

Frequently asked questions about office-based document management

What are the costs involved?

Answer

There are two costs involved. An initial capital cost to install, train and set-up the system and a monthly user license fee, based on concurrent connections to the database.

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Can I view my files away from the office when I go and see clients?

Answer

Yes. This can be done either via a USB (memory stick); where you can make a read-only copy of selected client files to take away with you, or via the web portal; which provides real-time, live access to data (an internet connection is required).

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I have a large amount of historic files to scan in. Do you offer a service for this?

Answer

Yes – we have scanning bureaus to cope with any size of archive scanning requirements.

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How much data can your system store?

Answer

As our product name suggests (Volume), there is no limit to the amount of data the system can hold. One terabyte (TB) of scanned data is equal to approximately 1,500 four-drawer filing cabinets. The data access speed for this database is still very quick.

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Can we get our data out if we decide to change our software?

Answer

There are two options available, both of which are free of charge:
The first option is to use the database ‘Dump’ option found in the system setup. This will produce a series of folders, one for each file/client containing all their documents in whatever format they were originally stored in, such as TIFF, JPEG, Word, Excel, PDF, Emails, etc.

The second option is a royalty free license to use the software in a single user read-only mode.

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I work in the financial services sector. Is your software FCA compliant?

Answer

Yes – all actions taken in the software are audited and tracked by the user’s login details and all data is stored inside the database, not held in Windows files. For data hosted outside the office, we conform to the internationally recognised standard for information security management; ISO27001.

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For more information, or for a demonstration of our document management solutions, call us on +44 (0)1274 535090, email us at info@watermarktech.co.uk, or visit our contact us page and complete the short web form.

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