Papercloud – cloud-based document management software

Simple to use | easy to access | safe & secure

As Papercloud, our cloud-based document management software (DMS) solution, is accessed via the web, it requires no installation or maintenance and is updated automatically.  Plus, it is truly unique, in that it retains the look and flexibility of working with paper and also incorporates existing Microsoft Windows and email structures.

Visit our software overview page to see this visually illustrated. Continue reading to understand some of the key software features and benefits, as well as read our FAQ’s.

Data access, input & retrieval

Cross platform compatibility – enabling Papercloud to be accessed across any device.

Data Imports – pre-existing data can be imported directly into the software.

Data retention – data can be retained within ‘bins’ inside the software or deleted permanently (see our GDPR page for more information about this new legislation.)

Microsoft integration – enabling documents to be retained in their native format with version control.

Optical character recognition (OCR) – OCR automatically identifies words, phrases, policy numbers, dates, etc. within document images (TIFFs & JPEGs), PDFs, Word, Excel, emails and most electronic file formats; making searches quick and easy.

Printing – the virtual printing option means you can directly print into Papercloud.

Scanning – supporting both local/USB multifunction devices and network scanners, images can be directly scanned into Papercloud.

Templates – easily replicate existing file structures, to reduce admin time and provide business file consistency.

Security

Backups – updates and backups are live and automatic, with multi-site redundancy over numerous geographical locations – meaning no single point of failure.

Bank level security – Papercloud is fully secure and encrypted with multi-layered data security, so you can be confident your data is safe and secure.

Individual user logins – logins are email address based, with audit trails accountable to individual users.

ISO27001 – being accredited to the international standard for information management; ISO 27001, means you can be confident of our quality and standards of software and data security.

Ransomware resilient – if you were to be unfortunate and get infected on your machine by the likes of ransomware, you would simply need to reset it and then reconnect to your data, which is stored in the cloud. No data is lost or held to ransom.

Tracking and auditing – system audits monitor user actions, document tracking and movement, page tracking and document change/version control, providing full document history by both document and user.

Frequently asked questions about cloud document management

What are the costs involved and the contract term?

Answer

Papercloud is priced simply at £25 per month, per user and is on a rolling monthly contract.

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Why should I consider a cloud based document management solution?

Answer

Here are just a few of the reasons: minimum downtime, unlimited storage, scalable on demand, always up to date, no patching required (updates), no user maintenance, fully managed by product specialists, provides an optimum performance, automatic failover and on-demand access.

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I have a large amount of historic files to scan in. Do you offer a service for this?

Answer

Yes – we have approved scanning bureaus who can take full care of this, should you require it.

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How much data can Papercloud store?

Answer

Our cloud architecture scales on demand, so Papercloud storage is unlimited.

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If we decide to change our software, can we get our data out?

Answer

Yes. Data can be extracted from the software by request.

The second option is a royalty free license to use the software in a single user read-only mode.

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Is Papercloud compliant with the Financial Conduct Authority (FCA)?

Answer

Yes – all actions taken in the software are audited and tracked by the user’s login details, and all data is stored inside the database, not held in Windows files. We also conform to the internationally recognised standard for information security management; ISO27001.

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How quickly can I get set up?

Answer

Set up is almost instant, as no installation is required.

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For more information, or for a demonstration of our document management solutions, call us on +44 (0)1274 535090, email us at info@watermarktech.co.uk, or visit our contact us page and complete the short web form.

Accreditations